Terms and Conditions and Data Protection Statement for Jobseekers consenting to transmit their CVs /Profiles to the EURES Portal

Transmitting your CV/jobseeker profile to the EURES portal involves processing of personal information which needs to comply with Regulation (EU) 2016/679 (The General Data Protection Regulation) and with Regulation (EU) 2018/1725 with regard to the processing carried out by the European Commission.

You must give your consent to the terms of this data protection statement if you want your CV/Jobseeker profile to be transmitted to the EURES portal and you have the right to withdraw you consent at any time.

The information in this data protection statement is given pursuant to Article 13 of Regulation (EU) 2016/679 and Article 15 of Regulation (EU) 2018/1725

1. Purpose of the data processing

The EURES portal provides information and e-services for the benefit of jobseekers interested in finding a job or other opportunities in Europe, employers and organisations interested in finding candidates from other countries as well as any citizen wishing to benefit from the principle of the free movement of persons. For more information about services available directly on the EURES portal, please visit ec.europa.eu/eures.

Services available to jobseekers on JobsIreland.ie without registering on the EURES portal

Jobseekers can decide to transmit their CV/job seeker profiles to the EURES portal via JobsIreland.ie. The CV/job seeker profile will then be available for search and matching in the same way as a CV/job seeker profile that has been uploaded directly on the EURES portal. Please note that it is only a copy of the data held on JobsIreland that will be transmitted to the EURES portal. There will not be an account created on the EURES portal and you can only modify or delete your data on JobsIreland.ie. See further Section 7 below. 

Services available to employers

Employers may get access to the CVs/job seeker profiles uploaded on or transmitted to the EURES portal either directly on the EURES portal or via e-services provided to employers by EURES Member and Partner organisations, when such e-services are offered.

2. Legal basis for the data processing

Regulation (EU) 2016/589, "the EURES Regulation", and in particular its Chapter III, is the legal basis for the processing of data that has been collected in accordance with this data protection statement. The Regulation defines the purposes of the processing, namely to enable matching of job vacancies with job applications and CVs and sets out general conditions for the processing. Further provisions for the data processing, in particular with regard to the roles and responsibilities of the various parties involved in the processing are laid down in the Commission Implementing Decision (EU) 2017/1257.

3. What personal information is being collected and transmitted to the EURES portal and how will it be used?

The personal information that you as a jobseeker consent to transmit to the EURES portal will be used by the search and matching engine on the EURES portal and may be displayed, as further described in this data protection statement, as a result of successful matching and searches. You may, however, indicate that all or selected personal data should be hidden and not displayed to the recipients specified in point 5 below. Certain information will never be used for search and matching purposes even if it has been transmitted but may be displayed in search and matching results if you have not chosen to hide it.

The following personal information may be transmitted to the EURES portal:

First name, last name, email address, address, phone number, date of birth, gender, nationality, Linkedin profile address, qualifications and educational background, work experience, language skills, personal skills and competencies,  uploaded CV, availability, desired occupation(s) and desired job location(s).

Where a Jobseeker consents to transmit to their CV/Profile to the EURES portal, any uploaded personal CV attachment on their JobsIreland profile will be transmitted to the EURES Portal along with their profile. Jobseekers are responsible for obtaining consent for the sharing of any third party personal data included in their uploaded CV attachment.

The following data fields on the Jobseekers Profile will never be transmitted to the EURES portal:

PPSN, DSP payment type, DSP Intreo Office.

The following information, if transmitted, will not be used for search and matching purposes but can be displayed if the jobseeker has not indicated that it should be hidden:

Data relating to the candidate's nationality, birth date or age, gender, name and contact details as well as name and contact details of former and current employers.

The following information can be hidden from display in search and matching results if the jobseeker so wishes:

First name, last name, email address, address and phone number, date of birth, gender.

If you choose to have your contact details hidden from display, an employer will not be able to contact you directly but may be able to contact you via the EURES service.

4. How is the data collected and by whom

Data is collected by JobsIreland.ie when a jobseeker registers for the service using their MyGovID login and completes their candidate profile. This requires accepting the terms and conditions and the privacy statement for using the JobsIreland service and completing the required fields for creating a profile. The jobseeker has the option to upload a CV and to select if they want their contact details to be anonymised.

The jobseeker also has the option to select to transmit the CV/job seeker profile created in JobsIreland.ie to the EURES portal and once the CV/profile data has been completed on JobsIreland.ie it will be transmitted through "a single coordinated channel" to the EURES portal. The single coordinated channel is set up and operated under the supervision of the EURES National Coordination Office in each participating country. Contact details of the EURES Ireland National Coordination Office and JobsIreland.ie can be found below in section 9 - Contact information.

5. Who has access to your information and to whom is it disclosed?

The data transmitted to the EURES portal is stored in a database located in the Data Centre of the European Commission. Access to the data, protected by authentication mechanisms, is provided either on the EURES portal or through EURES Member and Partner organisations via Application Programming Interfaces (APIs). The servers are located in the European Commission's Data Centre, where the application is hosted.

Access on the EURES portal

Information on job seekers' CVs/job seeker profiles is made available on the EURES portal, for searching, matching and display purposes, to employers registered and verified by the site administrator acting on behalf of the controller, and to staff working in EURES Member or Partner organisations.

Access via APIs

Data may also be made available to EURES Members and Partner organisations via API's. Where this is the case, information on jobseekers' CVs/profiles can also be made available for searching, matching and display purposes on websites and via e-services provided by the concerned EURES Member and Partner organisations, to employers registered and verified by the site administrators of these services and to staff working in these EURES Member or Partner organisations. Further information on which EURES Members and Partners provide such e-services can be obtained from the controller, see section 9 - Contact information. 

Terms and conditions of use for employers

Employers who want to access and further process your data, whether it is directly on the EURES portal or, when available, via e-services provided by a EURES Member or Partner organisation can only do so if they have agreed to and committed to comply with common terms and conditions for use, reproduced below.

Please note that if you have chosen to hide your e-mail address and other contact details, interested employers can only contact you via the EURES service

6. Who is responsible for what in managing your personal data transmitted to the EURES portal?

The European Coordination Office for EURES, currently established within the European Commission’s Directorate-General for Employment, Social Affairs and Inclusion is the "controller" under Regulation (EU) 2018/1725 for the data on the EURES portal. It is the body responsible for development, support and operation of the EURES portal and for the technical and organisational measures set up to ensure adequate security to personal data, and particularly the needed confidentiality and integrity. Development, support and operations of the system could be delegated to external companies or organisations acting as processor on behalf of the European Coordination Office.

The EURES National Coordination office is responsible as controller under GDPR for the "single coordinated channel" that is used to transmit your CV/job seeker profile from JobsIreland.ie to the EURES portal.

EURES Member and Partner organisations are responsible as controllers under GDPR for the systems used for collecting data from jobseekers and transmitting it to the EURES portal. Where  relevant, they may also be providing e-services to employers accessing data via the EURES portal APIs.

As a jobseeker you are responsible for the quality of the data you provide. You can at any time access, modify, un-publish and erase your data. Further details are given below in section 7.

7. How can you verify, modify or delete your information?

A CV/job seeker profile that has been transmitted to the EURES portals' CV database together with the instructions regarding processing and display as described above in section 3 is a copy of the data you have entered in the CV/job seeker profile created on  JobsIreland.ie. You can at any time verify, modify or delete data by logging in to your JobsIreland account and your modifications will be transmitted to the EURES portal within 24 hours. It is only through JobsIreland.ie that you can request restrictions of processing or the right to data portability.

If you decide to delete your CV/job seeker profile from JobsIreland.ie it will also be deleted on the EURES portal. You can also, at any time, decide with immediate effect to withdraw or modify your consent to transmit the data to the EURES portal. If you withdraw your consent, the copy of your CV/job seeker profile transmitted to the EURES portal will be deleted on the EURES portal within 24 hours but it will not affect the data held on JobsIreland.ie.

8. How long do we keep your data?

CVs/job seeker profiles transmitted to the EURES portal will only be stored and available there for as long as the original CV/job seeker profile created on JobsIreland.ie remains available. If the data is deleted from JobsIreland.ie or if the consent is withdrawn your data will be deleted from the EURES portal within 24 hours.

Daily backups of the EURES portal CV database are taken as a protection against data corruption, and hardware or application failure. Personal data contained in back-up copies is not disclosed unless used to restore the database and will in any case only be kept for a maximum of one month.

When your CV/job seeker profile has been deleted or you have withdrawn your consent to transmit it to the EURES portal we will continue to store a limited set of data that has been anonymised and use it for research and statistical purposes. Data that is rendered anonymous in such a manner that the data subject is not or no longer identifiable is not considered as personal data.

9. Contact information and complaints

The EURES portal is managed by the European Coordination Office for EURES, established within the European Commission's Directorate General for Employment, Social Affairs and Inclusion.

For any questions, complaints or other requests regarding the data transmitted to and processed on the EURES portal please contact the controller at the following e-mail address: empl-eures@ec.europa.eu

The EURES National Coordination office is responsible for supervising the operation of the "single coordinated channel" to transmit your CV/job seeker profile to the EURES portal and can be contacted at the following email address: eures@welfare.ie

JobsIreland.ie is the body collecting and transmitting your CV/job seeker profile to the EURES portal and to which requests regarding verification, modification and deletion of data should be addressed to jobsireland@welfare.ie

Requests relating to restriction of processing and data portability should be addressed to:

Data Protection Officer,

Department of Social Protection,

Goldsmith House, Pearse Street,

Dublin 2.

Complaints, in case of conflict, regarding the treatment of your personal data can be addressed to the European Data Protection Supervisor. For further information and contact details see: https://edps.europa.eu/data-protection/our-role-supervisor/complaints.

10. Future updates

This data protection statement may need to be changed from time to time. Users agree that they will be notified of such updates by a service message on the JobsIreland website and that their use of the EURES services after the effective date of the updated data protection statement constitutes their agreement to the updated terms. The updated terms will be effective as of the time of posting unless a later date is stated in the service message.

Annex I

Common terms and conditions of use for employers accessing CV/job seeker profiles retrieved from the EURES portal CV database

These are the common terms and conditions that are and must be applied by the European Coordination Office / European Commission   as well as any EURES Member or Partner organisation who gives access to employers to search and view CV/job seeker profiles of jobseekers who have uploaded their CV/job seeker profiles on the EURES portal or consented to have their CV/job seeker profiles transmitted there.  The EURES portal and individual EURES Members and Partners may apply additional terms and conditions for access to EURES CV/job seeker profiles and to their e-services in general.

1. The European Coordination Office established within the European Commission’s Directorate-General for Employment, Social Affairs and Inclusion is the "controller" under Regulation (EU) 2018/1725 and Regulation (EU) 2016/679 (The General Data Protection Regulation EURES Members and Partners providing access to data stored on or transmitted to the EURES portal act on behalf of the controller).
2. In accepting these terms and conditions, employers agree to use the EURES service solely to search for and contact jobseekers for the purpose of offering real and concrete jobs or assignments with the employer's own undertaking, or with an undertaking which the employer is directly representing. Any offer of employment shall be consistent with the wishes expressed by the jobseeker in his/her profile.
3. Employers may not demand a fee or any other form of payment from jobseekers for access to information on vacancies or to obtain an employment or other contract.
4. The information obtained may not, under any circumstances, be used to advertise or sell services or products, or to send out labour market information or offers of a general nature, such as requests for registration of CV/job seeker profile's in other CV databases.
5. Information received from the EURES portal CV database may contain personal information which must be treated in full compliance with current legislation in force regarding protection of personal data, in particular Regulation (EU) 2016/679. All data processing instructions received together with the data, such as data retention times, restrictions on further processing etc., must be fully respected.
6. Data that has been downloaded from the EURES portal CV database may only be stored for the time strictly necessary to contact potential candidates and to carry out the following steps in the recruitment process. If no other instructions regarding retention of data are provided together with the data received, all data must be completely erased as soon they are no longer needed for the initial purpose of finding and contacting candidates for a real and concrete job or assignment, as specified in point 2 above. The data about the jobseeker can only be stored by the employer for a longer period of time if the individual jobseeker has given his/her explicit consent to this.
7. Non-respect of these terms and conditions or any other processing instructions from the data controller or other bodies working on behalf of the data controller, may, without prejudice to any other administrative or judicial remedy, constitute an infringement of Regulation (EU) 2016/679.